• Developer Transition Services
• Maintenance Manual Inspections
• Maintenance Manual Programs
• Energy Solutions
• Reserve Studies
• Asset Management Programs
Developer Transition Services
The transition process (turn-over) of the community from the developer to association for the care and management of the common areas and the maintenance of all components is important. CM Squared, Inc. can assist in evaluating the health of the community prior to turn-over. Are the reserves well-funded? Is the budget complete and accurate? Does the association have the proper insurance coverage? Have the necessary documents been compiled? These are just some of the questions that must be answered prior to the association assuming responsibility. Working with CM Squared, Inc. prior to turn-over will ensure the transition process is comprehensive, leading to the success of the association for many years to come.
Maintenance Manual Inspections
Per civil code, a customized maintenance manual is one of the required documents that the developer needs to provide to the association in the turn-over process. The purpose of this manual is to list all the components for which maintenance needs are to be performed. There is no standard format for a maintenance manual, therefore, it is advantageous to have it reviewed and inspected by trained individuals who can confirm the requisite and accurate information is included. CM Squared, Inc. will inspect the documents so you are prepared for your maintenance responsibility.
Maintenance Manual Programs
In addition to the maintenance manual inspections, CM Squared, Inc. will also create and provide oversite of a maintenance manual program. This service will outline the recommended schedules and suggested vendors to perform the maintenance as reflected in your manual. Reserve component inspections can be incorporated in conjunction with satisfying the maintenance manual requirements. Working within your budget allocations, we create a program that best addresses maintenance needs on a monthly, quarterly or yearly basis. By having a program in place, we can help you save money on long-term maintenance costs.
Associations are not only concerned about lowering expenses, but also environmental impact. CM Squared, Inc. works on behalf of the association to identify opportunities to lower operating expenses as they relate to utility charges. In some cases, rate schedule changes to electric and gas rates can save on monthly costs. Solutions for water sub-metering for central water line properties may pay dividends long-term for the community.
Additionally, local utility rebates are frequently available. CM Squared, Inc. will help identify those available to the association, and complete the application process, ensuring you receive the maximum rebate available for your projects. Often times, we can incorporate these rebates into existing scheduled capital improvement projects to make it a win-win for the community.
The reserve study identifies all major common area components, the cost to repair, replace, restore or maintain them, and their remaining useful life. Required by law, every three years the association must conduct a full reserve study, and it should be updated annually to be a relevant tool that best serves the community.
CM Squared, Inc. has a dedicated reserve study division with qualified specialists to provide you with a full funding plan and required disclosure documents, along with presenting suggestions as to how to extend the useful life of assets, helping your community save money on its long-term maintenance costs.
Asset Management Programs
An asset management plan is a strategic plan for managing an organizations’ infrastructure and assets to deliver an agreed upon standard of service. It is not one size fits all, but needs based, and should be reviewed frequently. Every homeowners’ association is unique and understanding the community with its building components and systems can be complicated. CM Squared, Inc. works with the board of directors to determine the best way to maximize construction and maintenance dollars.
Taking into account all projects that will come due over the next 5, 10 or 30 years, and working in conjunction with the reserve study, we create an inclusive asset management plan that captures all common area repair and replacement projects. Looking at the community as a whole helps to keep maintenance costs to a minimum and is vital to the long-term health and funding of every community. Contact us today for a summary evaluation.